Synopsis (Meeting Minutes):

Our November general meeting will be November 29 from 6-7:30. We will have Cameron Nixon IN PERSON to talk about all the fun stuff he does!

Options for catering:

• McAlisters
• Qdoba
• Olive Garden
• Red Robin
• Cupbop

We will have a joint game night with OWL on December 1st from 6-8 PM. We have 1313 booked and we will have board games, Just Dance, and more! If any board members have games to bring, please do so!

We currently have $1959.56 in the OU SCAN bank account. This is after the funds for the Hurricane Relief Fundraiser has been taken out. We got roughly $200 from our Panda Express fundraiser which hasn’t been deposited yet. 

We got more than 400 items from our food drive! We are still waiting on our money from Pinkberry. Little event was a huge success and we had tons of people at the National Weather Festival.

The 103rd AMS Annual conference will be January 8th-12th 2022 in Denver Colorado! The local chapter officers’ breakfast will be Tuesday, January, 10 from 7-8:30 AM.

We have a few possible service opportunities coming up. We could do Toys for Tots hopefully starting at the end of this week. We could also do an Adopt-a-Family with Urban League OKC which would take place though the month of December which is a difficult timeline for us since people will be going home for Christmas.

October 18, 2022

The food for the October meeting was Slim Chickens
Savannah gave announcements about the food drive, Little Event, the hurricane fundraiser, our October Social event (movie night), and the National Weather Festival
The Little Event is this Saturday, October 22nd, from 9am-12pm. A discord group will be made in the coming days to coordinate for our jobsite in OKC. Bring clothes that you don’t mind getting dirty.
The Hurricane Fundraiser is going well! We have raised over $1500 and are over halfway to beating last year’s total.

The October Social event will be a movie night next Tuesday night in the NWC. The members voted on the movie using the provided QR code. The National Weather Festival will be on Saturday, October 29th from 10am to 2pm. We will be selling t-shirts and stickers. The Weather Friends will also be there!
Emily Lenhardt, from SAC, gave an announcement about Multicultural Fest in January. It will be the first one since January 2020. SAC is looking for multicultural groups on campus and they should email her or Bryony if they are interested in participating in the Multicultural Fest.

Dr. Sakaeda was our October speaker. Her research focuses on Madden-Julian Oscillation (MJO) , diurnal cycle of rainfall and clouds, tropical-extratropical interactions, etc. Diagrams about the MJO were shown and discussed by the speaker and SCAN members. She more specifically focuses on the issues with modeling the tropics. She talked about her career path. Her job duties include teaching, researching and service. She also talked about the different sectors of meteorology and options available for students after graduating from OU.

October 11, 2022

Synopsis (Meeting Minutes):

The Panda Express benefit day will be October 13. You can order at ANY Panda Express in the country and use the code 910077 in the mobile app.

The OU SCAN food drive will be October 10-4. Class reps will be gathering and delivering these donations. 

Little Event will be October 22 from 9AM-12PM. We currently have 21 volunteers signed up. 

We don’t currently know how much we made from our Pinkberry event, but Marcus is working with them and we should find out soon.

Our October general meeting is Tuesday October 18 from 5-7:30PM. Dr. Sakaeda will be presenting about tropical meteorology. We are planning on having Slim Chicken’s and getting some more soda and water from Walmart. The total cost will be around $250. 

We discussed the budget and fundraising sources. We also had a large increase in active members!

Our t-shirt fundraiser is over! We had 65 general member orders and 17 officer orders. They should be ready to pick up in the next 2 weeks and will be stored in the SoM student leadership office. 

Our October social event will be a movie night in NWC 1313 on October 15th from 6-8PM. We hope to have hot chocolate to serve!

Movie Ideas

• Hocus Pocus 2
• Halloweentown
• Nightmare Before Christmas
• Frankenweenie
• Ghostbusters

The National Weather Festival is October 29 from 10AM-2PM. We NEED more people to volunteer to be Weather Friends. We are also looking to get new cards for the Weather Friends and we can sell t-shirts or stickers at the festival. The cards will cost about $637, but A&GS has stated that they will be able to pitch in and cover a good chunk of the costs! If you are going to be volunteering at Weather Fest, please let Savannah know so that we can give your names to NWC security.

We have officially broken $1,000 for the Hurricane Relief Fundraiser and it’s only the 2nd day! We need more officers to sign up to table outside the OWL Lab.

September General Meeting

September 20, 2022

We opened up our meeting with Megan Gold. She talked about her time at OU as well as being Miss Oklahoma. She gave some advice on making connections and just soaking everything in including just having fun while being in college. She said that the best thing you can do while in college is to ask questions and ask for help.

Jacob Terrell also came to speak about the National Weather Museum and Science Center. 

Tyler Bell also came to talk about his work with BLISS. Tyler is a research scientist at CIWRO who works with BLISS. Bliss is looking for people interested to help with UAS work including coptorsondes and damage assessment. They are currently looking for people with a Part 107 license or people interested in getting one to come help fly drones. They are also looking for people to assist with operations. If you are interested, please reach out to Tyler! 

The OU Westheimer Aviation Festival is looking for volunteers on October 1st from 9AM-2PM! They will have free breakfast! The Weather Friends will also be in attendance, so if you are interested, please reach out to Kaitlyn.

Little Event will be October 22nd from 9AM-12PM. We are doing an OU Met. Organizations group again, so if you’d like to volunteer, please sign up!

We will be having our September social event at Pink Berry on September 22nd! This will also be a benefit night for us, so please bring friends – even if they aren’t in SCAN! 

The Freshman also voted on the Freshman Representative. The Freshman Representatives for the 2022-2023 school year are Reagan Mendeke and Ethan Stroberg!

September Officer Meeting

September 13, 2022

Synopsis (Meeting Minutes):

Per our constitution, all OU SCAN leaders are required to attend mandatory yearly Diversity, Equity, and Inclusion training. As per a vote during this meeting, you are expected to attend all of them, but you must attend 2/3 of them at a minimum. If you cannot attend regardless of any reason, you must contact the SCAN President and Vice Presidents, and A&GS Assistant Dean via a formal email to explain why you cannot attend the training. This amendment passed with 10 in favor and 0 against.

We now have an Apparel/Fundraiser Chair! Jack Shumaker will be appointed to this role.

Our September General Meeting is September 20th from 5-7:30 PM. We will be getting Papa Johns with salads. Megan Gold will be speaking from 6-7:30 and we will be eating in the atrium from 5-6PM. The cost for food will be roughly $165. 

We are currently looking for companies to print t-shirts and have a couple of options. We could continue to talk with ID Solutions and try to figure out a plan, or we could have our apparel fundraiser now with a SoM friendly design and go through a cheap printing vendor, pay the difference, and then sell as much as we want. 

The abstract for AMS has been submitted! All officers will be listed as authors, but you must have an AMS account to be added. Once you have created an AMS account, please let Kaitlyn know!

The NSF EPSCoR Women in Science Conference is October 4th at the Oklahoma Science Museum from 9AM-2PM. If you are able to attend and help present, please do!

We will be having a Pinkberry Picnic on September 22nd from 4-8PM. The October General Meeting will be October 18th from 5-7:30PM. The October Social Event will be October 27th. Last but not least, the National Weather Festival will be October 29th from 10AM-2PM!

We have a couple of service opportunities coming up as well! The Little Event will be October 22nd from 9AM-12PM. 

Our next officer meeting will be October 11th at 6:30PM.

The Welcome Back Bash will be Friday, August 29th from 4-6:30 PM. We will have an intro to the OWL/SCAN meeting at the NWC prior to going to Reaves Park for that main event at 4:30. This will be a great time to meet new students and get people involved in SCAN! 

The September Officer Meeting will be Tuesday, September 16th at 6:30. We will have our September General Meeting on September 20th from 5-7:30 PM. We will have food from 5-6 (Pizza – thinking Dominoes, but we will probably get whatever is cheapest), and our speaker will begin at 6. Due to a class, we won’t officially have the room until 5:30 PM. Megan Gold will be speaking at our September meeting to discuss her time at OU and her current career path as well as her Miss Oklahoma Platform! There is a $102 travel fee since she is coming from Tulsa, but this will go to the Miss OK Organization to help with their scholarship!

Our budget is a little tighter this year due to a lower amount of start funds than usual, so we will need to try to recruit many members to help bring in a little bit more in dues. Assistant Dean Aisha Owusu has verbally told us that the college will pay for ⅓ of the cost of new Weather Friends cards which will also help out our budget. We will also have some other minor revenue sources such as SGA funding and donations at the National Weather Festival, however these income sources are not set in stone yet. 

Savannah also went over the inventory of all our merchandise. If we were to sell all of our merch at our listed price, we could make about $1700!

Our t-shirts have finally been approved by OU Printing Services, Marketing, and Licensing!! We will be using ID solutions again this year and we will hopefully have a pre-order link to use at the Welcome Back Bash. Shirts will be $16 + tax and we will sell them for $25. Officers will be able to put their officer title for an extra $5. Despite inflation, our shirts will only be $1 higher than last year!

We have been invited to submit an abstract and present on “Pre-College Education Initiatives” at the 32nd Conference on Education during the 103rd AMS Annual Meeting! They want us to talk about our outreach activities and how we maintain membership. We can do an oral presentation or a poster, and right now we are leaning towards a poster. The deadline for our abstract is currently August 31st. 

We registered to attend the Oklahoma NSF EPSCoR Women in Science Conference on October 4th at the Oklahoma Science Museum. The conference will be from 9AM-2PM. We will be participating alongside the SoM Graduate Student Outreach Group to help promote meteorology. There will be about 1500 students in attendance!

Weather Friends have been invited to be part of the OU Westheimer Aviation Festival on October 1st. We are still waiting to hear about the logistics for this event.

Our October Officer Meeting will be on October 11th at 6:30 and the October General Meeting will be on October 18th from 5-7:30 PM. We hope to have Dr. Naoko Sakaeda come to speak about tropical meteorology. Our October Social Event will be on October 27th. 

The National Weather Festival will be on October 29th from 10 AM-2 PM and we hope to have a Resume Workshop on November 10 at 6:30 PM. 

We have some Fall Service Opportunities coming up as well. We will be participating in the OU Food Pantry Drive. We also have Little Event, a Supply Drive for the Boys and Girls Club of Norman, and several other opportunities later on in the semester!

For our September social event, we will be doing a benefit night at Pinkberry! Marcus was finally able to get some information from them and we will be requesting September 22nd in the afternoon/evening. Marcus is also working on getting us a nationwide benefit night at Panda Express which will be October 13th if it gets approved! 

We opened the meeting by discussing the OWL/SCAN Joint Meeting that will happen on August 26th from 4-6:30PM. We will have a joint meeting in NWC 1350, and then use the shuttles to go to Reeves Park to party! We’ll have food trucks and games and DJ Nexxus will be there. For games, we are thinking about some icebreakers and some dodgeball/pinball conglomeration that Savannah came up with. We will also have a table with OU SCAN merch and for people to pay dues. 

The National Weather Festival will take place on October 19th from 10AM-2PM. This will be a great opportunity for the Weather Friends! We will be getting new stickers and cards for this event. We might also do some face painting. We will have a table to sell some of our older merch.

Savannah just got access to our bank account, so once she gets the bank statement, she will work with Andrew on finalizing the budget for this year, but it shouldn’t be much different from last year. 

We also discussed multiple t-shirt options for members, as well as officer shirts.

Everyone seemed to love our speakers last year and many liked having a zoom option. However, many did not like having zoom speakers or eating so late in the evening. This year we are thinking about having food at the beginning and then having the speaker start a little later so that people can get food at the beginning. We will also be able to eat inside 1313 again! We are also considering changing our meeting day so that more members can come – such as those that are in Pride. Savannah will get in touch with OWL Exec to make sure we don’t have meeting times that collide, and we want to make sure we aren’t having meetings in the same week.

As far as social events went, people really enjoyed trivia and bingo. We are thinking about trying social events in places other than the NWC such as on Campus Corner or even a picnic on the North Oval.

Savannah wrapped up the meeting with some expectations of us as officers.