July Officer Meeting

At the beginning of the meeting Leia went over the result from the poll she sent out. The top three meeting topics were as follows: National Severe Storms Laboratory, Oklahoma Mesonet, and Academia/Research. We also had several people that are interested in learning more about the Accelerated Meteorology/MBA program. Our number one social event idea was the OU Campus Ghost Tour. We have scheduled this for October 22nd. The rest of the ideas on the poll were all pretty much tied including another joint social event with another SCAN Chapter, a Meteorology/NWC themed escape room, and a couple others.

The President of OWL, Claire Doyle, joined us to discuss our meet and greet/joint meeting ideas. We decided to go ahead and have one event the second week of class from 5PM to 8PM. The first hour will be our presentation and elections, and then we will go outside for yard games, food trucks, raffles, and much more fun!

We discussed whether we want to participate in the student involvement fair on August 17th and the consensus was that it sounds like a good idea if we have enough officers that can be there, but we would like to have some more information about it before we decide for sure.

There will be a Graduate School Information Event sometime between August 30th and September 10th. Ms. Danika Hines-Barnett will be leading this event and is planning on having It in person as long as it is safe, and people are comfortable with that. She will be discussing the application process (including the timeline from start to finish), an overview of the Meteorology Graduate Program, as well as some tips and tricks to apply successfully.

Hunter gave an overview of the budget and while some of the amounts are still estimates, we believe that we will have about $2,000 for the next SCAN board to use. We are going to prioritize SGA funding as well as member dues and we will be able to have several catering events and even have an AMS travel fund scholarship!

We discussed how we want to run our merchandise shop this year. We have decided that we will open an Etsy shop so that we can organize it a little bit more, as well as get rid of some of the extra steps that were required with the previous set-up. It will also make it easier for people to purchase items. We will be including thank you cards with all our orders – the design of these is still up in the air. We had a couple ideas consisting of ordering a professionally made card as well as hand making our own.

May Officer Meeting

We opened the meeting with a moment of cuteness to help relieve us from the stress of final grades being posted. Leia shared some pictures of her dog!

Once each officer had introduced themselves to the rest of the board, Leia discussed her plan for better organization within the board. Since having two Vice Presidents is uncharted territory for OU SCAN, we are going to have committees within the board this year. The Committees are as follows:

  • Representative Committee
    • Leia Otterstatter (President)
      • Graduate Representative (TBD)
      • Ben Kassel (Senior Class Rep.)
      • Joseph Rotondo (Junior Class Rep.)
      • Savannah Southward (Sophomore Class Rep.)
      • 2 Incoming Freshmen Representatives (TBD)
  • Internal Committee
    • Katie Giannakopoulos (VP of Internal Affairs)
      • Preston Roesslet (Secretary)
      • Hunter Martinez-Buehrer (Treasurer)
      • Kaitlyn Edelmaier (Historian)
      • A possible new position: OWL/SCAN Liaison (TBD)
  • External (Outreach) Committee
    • Marcus Ake (VP of External Affairs)
      • Peyton Galyean (Publicist)
      • Brady Fox (Deputy of Media)
      • Sara Raffel (Outreach Coordinator)
      • New Position: Apparel/Fundraiser Chair (TBD)

Leia discussed her expectations of the new board including effective communication, accountability, and leading by example. She then discussed ideas for apparel with us. We have a couple options for ordering apparel – we can simply make a bulk order, or we can do a fundraiser through Custom Ink. We are also thinking about having some options only available to officer’s that will include their position on the SCAN board.

We had one Constitutional Amendment to vote on tonight which was adding the position of the Apparel/Fundraising Chair. This will be an appointed position, and the person in this position will be responsible for fulfilling orders from the OU SCAN Website, making designs for apparel, and organizing fundraisers. Everybody in attendance voted yes, which means this amendment passed and we will have an Apparel/Fundraising Chair on the board!

At the end of the meeting, we took 10 minutes to meet with our committees and discuss our goals for the upcoming year. Here are the goals we all came up with:

  • Have more attendance (especially the class of 2024 and 2025)
  • Have a Freshman Meet and Greet
  • Have a wider spread of speakers/meeting topics
  • Have in person social events with proper guidance
  • Have Officer/Committee Events
  • Social media takeovers
  • BIG Event volunteering
  • Get Weather Friends back in action and have more community engagement

April Officer Meeting

The current board voted on 7 constitutional amendments to make the constitution more robust moving forward. Each amendment was unanimously passed. An updated constitution will be uploaded to our website soon.

Our last social event will be held with the New Student Mentoring Program on April 20 at 7 pm CDT.

For the 2021-2022 year, we sent out a poll to see what members thought about the semester. We got a total of 56 responses with representation from all five classes with the most responses from Sophomores (42.9%) and the least from Graduate Students (5.3%). 92.9% of responses indicated that people planned on being a SCAN member again next year. 55.4% of responses said that their favorite part of SCAN this past year was the general meetings while 44.6% said the social events were their favorite. 48.2% of responses indicated that they would like to see more social events, and 41.4% said they would like to have more diverse topics in the general meetings.

The old and new board discussed different things to do moving forward and different ways to continue to help SCAN be successful. 

April General Meeting

The OU SCAN April General Meeting was an eventful meeting with multiple different agenda items. The two major items include the results of the OU SCAN 2021-2022 Officer Board Elections and a talk by Dr. Kevin Kloesel about the ins and outs of emergency management.

The attendance record of the meeting can be found in the OU SCAN Master List 2020-2021. No record of attendance should be located in the meeting minutes.

With that said, the results of the elections are as follows for the Spring elected positions. They are:

  • President: Leia Otterstatter
  • Vice-President: Tie
  • Secretary: Preston Roesslet
  • Treasurer: Hunter Martinez-Buehrer
  • Publicist: Peyton Galyean
  • Senior Class Representative: Ben Kassel
  • Junior Class Representative: Joseph Rotondo
  • Sophomore Class Representative: Savannah Southward

We are honored to have a new incoming board of OU SCAN members to lead OU SCAN into the future as this year’s board prepares to leave office in May.

With that said, the rest of the meeting was Dr. Kevin Kloesel discussing the ins and outs of emergency management. Dr. Kloesel does teach the Applications of Weather Forecasting class in the Spring Semester here at the OU. He discusses the challenges of emergency management and how the public can sometimes be very unprepared for different hazards even with plenty of information warning of certain hazards. Many people do not follow the guidelines for what they should do when dealing with weather. Situational awareness is very important, but sometimes using technology too much can hinder situational awareness and become a problem. It is important to be aware of what the emergency plans are wherever you are. As meteorologists, we are meant to lead by example of knowing what to do in situations for various hazardous situations in order to keep people safe. It is okay to ask people/businesses what their plans are in order to learn and help teach the importance of emergency plans and situational awareness. It is also very important to be realistic when discussing the dangers of weather, and it is better to discuss the real dangers than to try and be cute and have rhyming catchphrases.

The complete meeting and discussion by Dr. Kloesel can be found on our OU SCAN YouTube channel in case you missed the meeting and are curious.

March Officer Meeting

This is our last meeting with solely this year’s SCAN Board. The last officer meeting (April 15th) will have our new board members after the Elections on April 8th.

The April General Meeting might feature Dr. Kloesel and it will definitely help with elections occurring during the same meeting.

We have a social event on March 25th at 6 pm CT/7 pm ET with Cornell. The officers will put a poll in the Members GroupMe to see if the OU members would prefer an icebreaker or Weather Jeopardy format for the social event.

The Big Event is on April 10th from 9 am – 2 pm. Make sure to register and get your friends to register. The deadline to register is March 26th, and this will count as a service event toward active membership.

Financially, we are currently still in a good financial situation for the transition moving forward.

If you would like to run for a position, please fill out a SCAN Board Election Application Form which lays out the requirements for each position. Nominees for President has to be a member of the previous year’s board. All other major positions must be enrolled through the Spring Semester. Study Abroad students cannot apply for these positions. Furthermore, only Active Members can vote in the elections. So, if you have questions regarding your status, please contact a SCAN Board Member, and they will be able to get back to you regarding your status.

February General Meeting

Announcements:

Welcome back! We will be continuing with virtual meetings and social events, several which are upcoming:

-OU Big Event: Details will follow as they become available.

-Virtual Social Event with Cornell University

-April General Elections: Any active member is welcome and encouraged to run for positions! Those running for President or Vice President must be a board member for the 20-21 school year.

Guest Speaker:

John Haynes is the Program Manager for Health and Air Quality at the National Aeronautics and Space Administration (NASA). As part of the Applied Sciences Program within NASA, Haynes uses the data from Satellites in order to provide local health departments with resources to fight re-emerging diseases across the globe. Recently he has worked with the South Dakota Department of Health to provide the public with information regarding West Nile Virus using climate satellites. In addition to using climate information to provide data regarding diseases, Haynes has been measuring changes in Air Quality due to COVID-19. He also explains that while his career initially represented what many expect meteorology to represent, there are many opportunities for meteorologists to be successful in interdisciplinary fields like the Health and Air Quality at NASA. In addition, students are encouraged to check out the Applied Sciences Program with the following links:

https://develop.larc.nasa.gov/about.php

https://appliedsciences.nasa.gov/sites/default/files/2020-12/NASA_Handout_Resources_NOV2020.pdf

January Officer Meeting

The previous semester was a success given the fact that we are still dealing with a global pandemic. We had a total of 85 members of which 52% were active when not counting the yearly service requirement. Our numbers dwindled as the semester progressed from 49 members at the Joint OWL/SCAN Meeting in August to 26 members by the time the November General meeting rolled around.

Some updates from the AMS Conference. We again won Chapter of the Year for the second year in a row, and our chapter poster placed second in the chapter poster competition. To our knowledge, this is the highest that OU SCAN has placed in the poster competition.

Some notable things on the tentative spring schedule include the Career Fair on March 10th, a social event in late March, Officer Elections for the 2021-2022 Academic year on April 6th, and an online social/end of semester event in late April.

Due to the continued impacts of the COVID-19 pandemic, the traditional Groundhog Day party will not be held this year. We hope that we can continue this tradition in 2022.

Our February General Meeting will feature John Haynes who will speak about “a day in the life of a program manager for health and air quality at NASA” on Tuesday, February 2nd at 6:00 pm. More details regarding the future general meetings will be made available after the other officer meetings for that respective month.

We are throwing around the idea of having a Resume Help Session. We will discuss the idea more as a board and keep everyone updated with details once we have them.

We are looking at different ideas for social events. One main idea is to have a joint social event with Cornell. We are currently hashing out the details and will let everyone know when more details are available.

The finances of the Chapter are currently doing fine. We have not had to spend money on much if anything because of the COVID-19 pandemic. Dues were changed to $5 for the year (for those who paid in the Fall), but if someone hasn’t paid them they will remain $5 for the Spring 2021 semester.

Big Event will happen this year. It is on April 10th, from 9 am – 2 pm. We are currently discussing with OWL regarding a joint team with them for Big Event. We are also in contact with the Big Event staff regarding how this will work, and if the event will be socially distant outside or if they are offering virtual options.

New things that we are continuing to look at. We hope to implement a monthly newsletter via Engage; however, more work will need to be done to get Engage up and running for this to occur. We want to institute Student Spotlights to highlight the amazing things that our members are doing. We also hope to add a google calendar to the website so everyone can see our events when they go to the website. We plan on starting to reach out to alumni to do a throwback Thursday post. We are currently still hashing out the details of this.

November General Meeting

Aisha Owusu, an adjunct professor at Columbia University and OU Alumni gives a presentation on the importance of diversity in STEM and Meteorology as well as its importance to weather data access. Owusu began her career following graduation at Weather News in Norman. While working within the private sector, she became interested in rerouting cargo ships due to weather to save fuel as a result of the 2008 financial crisis. She continued to pursue jobs under almost every area in Meteorology and Climatology including working with the World Health Organization. Owusu explains that the definition of diversity accepted by many does not represent the thoughts of all communities as there are many that remain marginalized. Diversity also does not rely on an individual, she explains that it takes an entire community of differences to create a diverse atmosphere. In STEM, science is not talent, it is created by training and diverse teams of people. Owusu also talks about that in STEM a significant number of communities are under-represented due to economic and social issues stacked against them. Weather Data is not just about what is on TV, thousands of scientists across the globe use the data to provide valuable data to the public. Owusu explains that Climate Science is a service, the data that scientists collect and produce is important to all people. While in the United States weather and climate data is freely available in the developed world, many other countries do not have public organizations that distribute data. In many African Countries, data is limited or in-existent. Not only do governments limit or charge for the use of climate data, many areas have no infrastructure to support the collection of data. Some countries that do have climate agencies are forced to fundraise themselves meaning that high prices are charged for access to the data.

Owusu worked 5 years in Africa to improve many of these issues by giving and training parts of Africa. By increasing the need for accurate data, some governments are forced to increase funding to obtain reliable weather data.

Hurricane Fundraiser continues! You can make one up by completing a FEMA course, feel free to ask an officer for more details. An additional social event will be coming later in the semester, more details to come!

November Officer Meeting

Check your inboxes in December for a SCAN Semester in Review email that will detail everything that the OU SCAN Chapter was able to accomplish during the Fall 2020 Semester.

We are currently planning our Spring 2021 Semester where we are currently planning on having a full online semester again due to concerns of COVID-19.

We are looking at having a Social event with SAC/New Student Mentor Program. We are currently looking at the Week after Thanksgiving (November 30th through December 4th). If possible, we are thinking about having it on Thursday, December 3rd at 6 pm. However, nothing is set in stone, and more details are still to come. We are planning on playing virtual games which would include playing games like Apples to Apples, Among Us, and other virtual games.

Please look out for our Google Form where we want your feedback regarding how the Fall 2020 Semester went. We want to know what worked well and what did not work that well.

We are currently planning our Chapter Poster for the 2021 SMA Conference. We are taking feedback from last year and looking at who won last year in order to determine how we can improve our posters.

We are still thinking about new things to implement. We are looking to implement a Monthly newsletter via Engage with a trial run in December of the SCAN Semester in Review email. We are also looking at doing student spotlights in order to highlight students that are doing great things within the School of Meteorology. Furthermore, we are looking at adding a calendar to the website so that whoever looks at the website can see a general schedule of our events. Finally, we are looking to start reaching out to alumni to start doing Throwback Thursday posts to highlight all the amazing things that our alumni are doing.

October Officer Meeting

We have officially hit the middle part of the semester. With this, we are planning on having a Social Event with ISU on October 20th at 7:00 PM CDT. We will be having breakout rooms to help with networking between the memberships.

We are also continuing the Hurricane Fundraiser through Hurricane Season. We have already raised $1000, and our next goal of $2000 will greatly help. Furthermore, if we reach $2000, some of the Graduate Student TAs will be performing a TikTok dance. We already have Amanda Kis, Cameron Homeyer, Elinor Martin, and Jeff Basara doing TikTok dances, and they would greatly appreciate if some of the TAs would have to do dances as well.

We are excited for our November General Meeting with Aisha Owusu on November 4th. She will be talking about diversity in STEM and meteorology, and she will be discussing the importance of access to weather data.

We are looking to start sending out monthly newsletters to our membership to help everyone stay up to date with everything OU SCAN. We are also about to start doing alumni spotlights to showcase all the fun and exciting things that our alumni are doing in the Meteorology community.